February 9, 2004

                                         

Oto Township Trustees
% Marvin Drenkahn
4014
Danbury Blacktop
Danbury , IA 51019

Dear Township Trustees,

This letter comes to you as part of the Danbury Fire Department’s Annual Report to our township trustees.  Enclosed is our proposed budget for the upcoming fiscal year along with a map of your township and the district which we currently cover. Available upon request is a copy of our 123 page NFIRS report which has been filed with the State Fire Marshall’s Office in Des Moines .

The Department responded to 30 calls during 2003 (Jan – Dec).  However, there were some calls that were lost in our computer database.  That number also does not include any of the weather related calls we respond to such as weather spotting. 

It has definitely been a very busy year for the fire department.  As most of you know the Fire Department was awarded nearly $72,000.00 from the Department of Homeland Security.  As a requirement of the grant, we had to put up a 10% match, or $8,000 to complete the $80,000.00 grant.  The grant has allowed us to purchase new bunker gear (coats, pants, boots, etc), new self contained breathing apparatus (SCBA) and a compressor to fill the SCBA’s, handheld radios and training equipment. This equipment replaced equipment that was 10 and 15 years old which was worn out and beyond repair.  The department is very excited that they were able to obtain this much equipment for only $8,000.00.

In addition the fire department was awarded $15,000.00 from Danbury Farm Supply on behalf of The ConAgra Foundation.  The money was specifically designated towards the replacement of the Department’s 30 year old pumper. In March of last year, the department applied for a 75% grant from the USDA for a new $160,000 pumper.  The grant was submitted several times and in September the department was notified that they were awarded a grant for $50,000.00 as well as a $100,000.00 loan with an interest rate of 4.25% on a 15 year loan.  The other $10,000 was to come from the department as a local match.  The annual payments for the loan would be $9152.04 for 15 years.  To comply with USDA requirements, we must also set up a depreciation fund on the truck and that is where the extra dollars come from on the budget. However, it is possible to pay a little more up front to get the annual payments and interest down.  Currently, the city deposits $6240 annually into an equipment fund in which the majority of the money that is being deposited could be used to make the payments.  There is currently around $16,000 in that account.  It is being proposed that we use $5000.00/year of that money for the payment with the rest coming from township increases as well as donations. 

Currently, the townships that we serve levy from .2679 up to .5846 with .6075 being the maximum levy.  As you all know, the price of equipment, fuel, insurance and maintenance keep rising.  We would eventually like to get all our townships to the max levy if not closer than they already are.  Currently the City of Danbury is paying more than they should and we would like to even that out on a cost/share basis amongst the townships.  We know that nobody wants to raise taxes but at the same time realize that it takes money to run an effective department.  We realize that you as township trustees have had an extra workload this year as the state revaluated the ag land here in Iowa .

If the fire department is unable to make the annual payments, we will be required to send all $65,000 in grant money back.  This is something we really don’t want to do as the chances of ever getting that money back would be slim to none.  We only have several months left before we HAVE to do something. A new truck would really benefit the community as the truck would be an NFPA compliant pumper which would help us in lowering our ISO rating.  ISO is an independent company that rates fire departments and in turn sets the rates that you pay for fire insurance.  By lowering our rating one point we could save homeowners in our fire district up to $60.00 a year.  The current pumper is not NFPA compliant. As stated earlier, the truck is nearly 30 years old and is requiring more and more maintenance each and every year.

In addition, we have recently come across a source where we may be able to obtain an interest free loan on the $100,000.00 for ten years.  We are working hard in getting all the required paperwork for the loan and getting it submitted by the deadline.  These loans are very completive and there is no guarantee on the loan approval.

We know this is sudden to ask for this much increased funding at once.  But we need to work together for the citizens of our fire district to be able to provide adequate fire protection.  Nobody wants to send $65,000.00 in grant money back.  The price of fire trucks are rising up to 5-10% a year.  If we don’t take advantage of this opportunity now, we may never be able to replace the pumper.

Please let us know when your meeting is and one of us will try to attend to discuss these issues further and sign a contract for the upcoming fiscal year. You may get in contact with us by calling City Hall at 883-2431 or Mayor Bob Mohrhauser at 883-2101.

 

Sincerely,

 

Bob Welte, Fire Chief                           Todd McBride, Lieutenant
Danbury Fire Department                      Danbury Fire Department